“A gloomy guest fits not a wedding feast.”-Friedrich Schiller
Amidst all the wedding planning that goes on, planning an assigned seating for your wedding guests can seem insignificant, and at times, it might even be overlooked. Although this is hardly mandatory as your guests can be free to choose their seats and tables, it is a paramount consideration to couples who wish to create and establish connections between their two sets of friends and families.
Furthermore, having assigned seats tend to make things simpler and ensure that every guest at the wedding has someone to interact with. Small and intimate weddings of 25 guests might not require so much as a guest list nor a seating assignment, but if you have booked your venue for at least a hundred guests, having a seating plan would make things more seamless. Besides, it mitigates the possibility of awkwardness among your guests when they are trying to find a spot where to sit should they come in late. Quite a lot of factors come into play when it comes to choosing where your guests would sit and with whom. For one, it is indicative of your intentions, and it is also helpful should you be serving up different entrée choices based on your guests’ food preferences and allergies. Moreover, it allows your caterer to figure out beforehand how many meat and vegetarian dishes should be allocated to a specific table as they would know who would be sitting there.
For a stress-free wedding-seating arrangement planning for your guests, here are some tips to keep in mind. So that whether you are holding your wedding in Gazebo Royale or elsewhere, your guests would be seated strategically.
1.) Start early
It might be a little tempting to procrastinate on something seemingly insignificant as the wedding seat plan. However, you do not want to be that couple that leaves out the planning until the night before your wedding day. If you wish to have a seating arrangement plan, you and your spouse-to-be should talk it over with your coordinator at the earliest possible time. Remember, leaving it out for too long could be a source of stress to you considering that there would be other more important things to think about at that point. Necessary last-minute changes are inevitable but try to have the seating chart done at least a week prior to your big day.
2.) Break it down
Create a spreadsheet and insert a column into your guest list document. This column should categorize your invitees by relationship, your family, friends and your partner’s respective family and friends as well. Doing it this way mitigates confusion and would enable you to quickly sort your list and break it down into a more coherent table seating arrangement. After doing this, you need to separate the list into different tables.
3.) Create a paper trail
Visual individuals need to have a guide where they can visibly see where their guests would be seated. If you are this kind of bride, draw circles for your tables on a big sheet of paper and write names inside them. Determine how many people can be seated comfortably at each table. If this sounds like a lot of work, you can simply write every guest’s name on a sticky note and place it accordingly.
4.) Choose how you wish to place the head table
Traditionally, the head table is long and straight and set up along a wall on risers that would usually face all the other reception tables. Typically, the newlyweds would be seated here in the middle where everyone would be able to see them, and the rest of the entourage would be seated next to them. However, this does not have to be the way you do it. You can have a round head table and separate the wedding entourage from you and your partner. If you are not one for display and if you do not wish to feel isolated, you can be seated with the parents of both sides.
5.) Tame tensions
There are inescapable situations wherein some family members do not get along. In some cases, they might not have spoken in years, and there might be a handful few who recently got into an argument and neglected to get in touch for some time now. Understandably, you have to make sure that these guests do not cross paths or are at least as far apart as possible. These relationships should be of consideration when you make your chart so that you can strategically place them in such a way that they would never or minimally encounter each other.